Addressing a letter properly

by | Sep 13, 2023 | Mail Handling | 0 comments

Big changes in mail handling compliance are coming

Addressing a letter properly is essential to ensure that it reaches its intended recipient without any issues. Here’s a step-by-step guide on how to address a letter according to USPS guidelines:

Sender’s Information (Return Address): Start by placing your own information as the sender in the top-left corner of the envelope or package. Include your full name, street address, city, state, and ZIP code. This is known as the return address. It’s important in case the letter cannot be delivered, so it can be returned to you.

Your Name
Your Street Address
City, State ZIP Code

Recipient’s Information: Place the recipient’s information in the center of the envelope or package. Make sure to include their full name, street address, city, state, and ZIP code. If you have the recipient’s post office box number, you can use that instead of a street address.

Recipient’s Name
Recipient’s Street Address or P.O. Box
City, State ZIP Code

If the recipient’s street address includes an apartment or unit number, be sure to include that as well on the same line as the street address:

Recipient’s Name
Apartment/Unit Number
Recipient’s Street Address or P.O. Box
City, State ZIP Code

Stamp or Postage: In the top-right corner of the envelope, leave enough space for the postage stamp. Make sure you use the correct amount of postage based on the weight and size of the letter. The postage area should remain clear and unobstructed.

Additional Tips:

  • Use clear and legible handwriting or printing to prevent errors in delivery.

  • Avoid using punctuation marks or special characters in the address, except for hyphens in street addresses.

  • If you’re sending the letter internationally, include the country name in uppercase letters in the last line of the address.

  • Use a proper envelope to protect the contents and ensure the address is visible.

Remember that the address format may vary slightly for different types of mail, such as international mail or packages. Always refer to the latest USPS guidelines for any updates or specific requirements.

By following these steps and guidelines, you can address your letter correctly and increase the likelihood of successful delivery by VenturePoint.